Payroll and Billing Coordinator

Position Title:    Payroll and Billing Coordinator

Overview: The Payroll and Billing Coordinator is a liaison between our divisional offices and the payroll department, billing department and senior leadership team in the corporate office. This position is the systems administrator for our Talent Acquisition system and billing and payroll system. 

Salary: $60,000-$65,000

Benefits: Medical and dental insurance, tuition reimbursement, paid training, paid membership for professional associations, and the company pays for testing fees for professional certifications and the opportunity for advancement.

Reports to: Business Systems Manager

Type: In office-NOT remote

RESPONSIBILITIES

• Train, support, and assist employees and managers with the use of payroll, billing, and related business systems.
• Provide administrative and helpdesk support to managers and system users, including researching, troubleshooting, and coordinating resolution of system issues with vendors or internal IT.
• Coordinate implementation, testing, and communication of new system functions, workflows, and process changes.
• Create, maintain, and update training materials for operational, payroll, and billing, including conducting virtual training sessions and refresher courses.
• Process requests for certificates of insurance.
• Prepare and process job modifications to ensure changes to client, payroll, billing, and job information are accurately and promptly updated.
• Research and resolve payroll and billing issues in coordination with the payroll and billing departments, including assisting employees with payroll discrepancies.
• Monitor payroll and billing deadlines to ensure timely submission by divisions, locations, managers, and system users.
• Prepare reports for Division Vice Presidents and senior leadership regarding divisional efficiency, compliance, payroll, billing, and system-related metrics.
• Coordinate billable charges, including parking and other reimbursable items, with the accounts payable department.
• Review invoice drafts for assigned divisions.
• Submit new bids for new jobs and temporary jobs.
• Review and process billable bonuses, including holiday bonuses.
• Conduct audits of pay rates and bill rates for accuracy.
• Review and approve Personnel Action Forms in BOETA.
• Review payroll variance reports for overages and related exceptions.
• Provide notary services as needed.
• Support special projects and other duties as assigned.

QUALIFICATIONS

• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, including Excel, PowerPoint, Word, and Outlook; strong Excel skills preferred.
• Strong attention to detail and accuracy.
• Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Minimum of three years of relevant experience in payroll, billing, applicant tracking systems, HRIS, business systems, administrative support, or customer support.
• Prior HRIS or applicant tracking system experience preferred.
• Ability to obtain and maintain a notary public appointment.
• Professional appearance, conduct, and demeanor.
• College degree preferred; solid relevant experience with a proven history of excellence may be considered in lieu of a degree.
• Ability to perform work that primarily requires sitting at a computer for extended periods, with occasional standing, lifting, bending, twisting, walking, and repetitive motion associated with computer use.
• Work is performed indoors in a climate-controlled office environment.

E/O/E/M/F/D/V